Are you a full-time student looking for a really interesting summer job, working downtown in arts management?  DUO has a great opening that might be perfect for you.  Read on!

Job Title: Production and Marketing Assistant
Start Date: June 5, 2017
End Date: August 4, 2017
Contract Fee: $11.40 per hour x 35 hours per week
Contract Length: 9 weeks
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Term: June 5th to August 4, 2017
 

Organization Description
Dance Umbrella of Ontario (DUO) is a not-for-profit provider of management services to Ontario’s dance enterprises. DUO was founded in 1988 by the Arts Councils to support dance enterprises with their administrative and business activities. In addition to providing a suite of tailored and flexible services, DUO strengthens the dance sector by undertaking new strategic and progressive initiatives.

DUO supports dance artists and enterprises in the creation, production and dissemination of their art. Our typical clientele includes: independent artists, small- and mid-scale organizations based in Ontario. DUO supports dance artists by providing the best and most appropriate administrative and infrastructure allowing them to grow as they focus more fully on their art. We do not guide the artistic product of clients. DUO is committed to diversity in all of its activities and the enterprises it serves. We envision DUO to be the place where new growth in the sector is fostered. Dance Umbrella of Ontario is the employer for this contract.

 Job Description
DUO is seeking an enthusiastic and passionate individual ready to plunge into the exciting role of Production and Marketing Assistant. Reporting directly to DUO’s Administrative Producer and the Communications Manager, the Production and Marketing Assistant will provide support in the preparation and production of client-based projects for the duration of the contract. This is an excellent opportunity to gain hands-on experience in communications and event production and management.

The successful candidate will conduct research, write reports, create social media content, compile and edit notes for festival and performance programs, solicit program advertising and donations, assist with booking and tracking guest artist travel arrangements and provide other on-site support during festival events. The assistant will shoot on-site photos for social media and assist with the preparation and dissemination of social media posts, and e-newsletters.

The successful candidate should have strong communications and business skills. A basic understanding of arts management and live event production, social media and digital marketing would be assets.

Skill Sets Required:

  • The candidate has completed or is completing an Arts Administration, business or marketing program or the equivalent at an accredited college, university, or high school
  • Excellent verbal and written communications skills
  • Knowledge of and aptitude with Microsoft Office in an Apple environment
  • Ability to multi task, and manage several projects at once
  • Extremely organized with strong attention to detail
  • Ability to provide a high level of customer service in a mature, personable manner
  • A strong sense of responsibility, very reliable, and a team player
  • Positive attitude under pressure
  • A self-starter who enjoys taking initiative

The candidate will work regular business hours Monday-Friday, 9-5, with some evening and weekend work required. Total hours per week will not exceed 35 hours.

Tasks and responsibilities:
The Production and Marketing Assistant will work collaboratively with the clients on the following tasks:

Production and Administration:

  • Provide support with fundraising events
  • Working closely with DUO’s Manager of Production and Administration, gather information, proofread and get final approvals for house programs
  • Gather information for the display board at festival events
  • Manage distribution of promotional materials in different venues across the GTA
  • Manage volunteers, assisting them with preparing postcards for distribution to mailing lists
  • Confirm and secure hotel reservations for artists on tour and out of province
  • Update the tour book with hotels information, dates, schedules and contacts
  • Support the administration of fundraising events, including dissemination of tax receipts
  • Approach local businesses to solicit gift certificates as promotional giveaways
  • Solicit local businesses for advertising in festival programs
  • Research and invite local summer camps to matinées

Marketing and Communications:

  • Research relevant news articles and fun facts to include in social media campaigns for various clients
  • Create and schedule approved social media content on the Hootsuite platform
  • Create and disseminate e-newsletters on MailChimp
  • Proof read press releases
  • Website updates/maintenance
  • Research cross promotion opportunities and execute partnerships
  • Research relevant media contacts and update DUO’s media list
  • Taking photos on-site during rehearsals and events for dissemination across multiple platforms
  • Add events to online listings
  • Other administrative duties as assigned

How To Apply:
Please submit your resume, cover letter and three references to: info@danceumbrella.net
The deadline to apply is: May 18, 2017 at 5pm.