Senior Bookkeeper

Start Date: October 27, 2016

Salary Range: $40,000 to 50,000 commensurate with experience
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Term: Full time

Deadline: October 19, 2016

Organization Description:

Dance Umbrella of Ontario (“DUO”) is a not-for-profit provider of management services to Ontario’s dance enterprises. DUO was founded in 1988 by the Arts Councils to support dance enterprises with their administrative and business activities.

DUO’s typical clientele includes: independent artists, small- and mid-scale organizations based in Ontario. DUO supports dance artists by providing the best and most appropriate administrative and infrastructure allowing them to grow as they focus more fully on their art. DUO is committed to diversity in all of its activities and the enterprises it serves. We envision DUO to be the place where new growth in the sector is fostered.
Job Description

The Senior Bookkeeper manages, prepares and executes monthly client billing, invoicing, bank reconciliations, investment funds, banking and client relationships. The position reports to the Executive Director and provides support for organizational budgets and financial reporting. The Senior Bookkeeper manages DUO’s accounts and payroll. The candidate works out of the DUO office for the full workweek. The position actively seeks out and solicits new clients for DUO.

Duties and Responsibilities

Your duties and responsibilities shall include such duties and responsibilities as DUO may from time to time request you to perform. Without limiting the generality of the foregoing, your duties may be described as follows:

  • Works directly with the Executive Director to execute all plans of action, based on the goals and objectives laid out in DUO’s strategic business plan.
  • Records all Accounts Payable and Receivable, Disbursements, Revenue, payroll and other financial transactions and/or the monitoring and reconciliation of those transactions made by DUO’s staff and those DUO clients who purchase our accounting services.
  • Administers the DUO payroll and benefits programs
  • Provides monthly financial statements of bookkeeping records for DUO and DUO clients who purchase our accounting services.
  • Executes the delivery of bank deposits regularly and of DUO’s financial clients.
  • Monthly invoicing to DUO’s clients, contact with those clients by letter, email, or telephone regarding status of their accounts and collection of overdue accounts, in accordance with DUO’s policies and instructions.
  • Monitoring of DUO’s and DUO clients’ cash flow and investments to facilitate the best and most secure return of interest revenue, in accordance with DUO’s policies and instructions.
  • Ad hoc investigation, calculations, analyses or reports on financially related subjects on behalf of DUO.
  • Preparations of audit working papers and assistance to DUO’s auditor in locating and summarizing financial documentation.
  • Preparations of audit working papers and assistance to those clients’ auditor in locating and summarizing financial documentation.
  • Assisting the preparation of DUO’s and DUO’s financial clients’ financial reporting documents to any /all funding agencies/government bodies.
  • Sales and petty cash reconciliation and prepares HST/GST rebate claims
  • Filing of Government reports and documents for DUO and clients as needed

Requirements:

  • Experience with Sage accounting program and other accounting software
  • Five years experience managing multiple clients
  • A strong understanding of accounting principles, budgeting and financial reporting
  • Strong interpersonal skills and able to mange dance artists and dance companies
  • An ability to set and balance priorities, manage time wisely, and meet deadlines
  • Exceptional verbal and written communication skills
  • Excellent attention to detail and deadline orientation
  • An understanding of the principles of not-for-profit and charitable organizations
  • Computer literacy, particularly in a PC environment
  • Working knowledge of dance and the performing arts is an asset

Qualifications:

The ideal candidate is a highly motivated individual, with experience in the non-profit sector. The candidate should have a Bachelor’s degree in finance or accounting, or equivalent business experience and 5+ years of progressively responsible experience.

  • Mature, and experienced in accounting processes, including, budgets, bank and general ledger account reconciliations, consolidations, payroll and preparation of timely financial reports
  • Excellent computer and typing skills and knowledge of software programs a must – Word, Excel, and Sage Accounting, Toggl.
  • Post-secondary education (college or university).

How to Apply:

Please submit your resume, cover letter and 3 references to:  duo@danceumbrella.net

Only candidates selected for an interview will be contacted. Those selected will be contacted within one week of the submission deadline. No phone calls, please.